Organizer Terms

1. You are the sponsor

Studio supplies software only. UltimateSweepers and Merchant Protocol are not the sponsor, co-sponsor, promoter, or administrator of any promotion you create. You are the sole sponsor and operator. You must identify the correct legal sponsor and provide accurate contact information.

I am the sponsor. I'm responsible for these official rules and for complying with sweepstakes laws, and I accept the Organizer Terms.

2. Official rules and eligibility

You must publish complete, accurate official rules before a promotion opens. The rules must cover eligibility, geographic limits, minimum age, start and end times with time zone, entry methods and limits, how entries are counted, odds, prizes and approximate retail values, winner selection and notification, claim deadlines, releases, taxes, disputes, privacy, and how refunds or cancellations affect entries. You must not change a closed draw or retroactively disadvantage entrants.

3. No purchase necessary

If a purchase can earn entries, you must provide a free alternate method of entry with the same number of entries, the same per-person limit, comparable prominence and availability, and no purchase, payment, donation, proof of purchase, or marketing consent requirement. The free route must remain available for as long as purchases can earn entries. Your official rules must clearly explain both routes.

4. Registration, bonding, and local law

You are responsible for checking every applicable country, state, province, and local requirement before launch. Consumer-product promotions with prizes totaling more than $5,000 may require registration and bonding in New York at least 30 days before the start and filing and bonding in Florida at least 7 days before the start. Other rules—including Rhode Island retail-promotion requirements—may apply. Studio does not determine whether a filing, bond, license, voided jurisdiction, tax form, or other legal step is required.

5. Purchase credits and refunds

Purchase entries may be credited only after a verified payment event. Duplicate or replayed events must not create duplicate credits. A qualifying refund before the promotion closes removes the related purchase entries. Once entry closes or a drawing snapshot exists, the draw record and entry weights remain fixed. You must reconcile payment, refund, chargeback, and fulfillment records and correct errors before closing the promotion.

6. Fair administration and prizes

You must administer the promotion fairly, apply the published eligibility and entry limits consistently, preserve necessary records, select winners using the published method, notify and verify winners, make any lawful replacement drawing, deliver every advertised prize, and handle tax reporting. Never require a winner to pay to release a prize.

7. Privacy and communications

You must provide an accurate privacy policy, collect only data you may lawfully use, secure it, honor access, correction, export, and deletion rights, and retain it only as needed. Entry consent and marketing consent must remain separate. Declining marketing cannot reduce a person's chance to win. You may not sell, disclose, or contact entrants except as disclosed and lawfully authorized.

8. Content, products, and platforms

You must have the rights to all names, brands, images, products, claims, and content you use. Products, prices, availability, shipping, returns, and customer service remain your responsibility. You must follow Shopify and every other connected platform's policies, and you may not use Studio for deceptive, unlawful, infringing, discriminatory, or abusive promotions.

9. Platform data and Studio service

Entry counts and purchase credits are computed from order, product, payment, refund, and customer data supplied by connected platforms. That data and the resulting calculations are provided as-is. You must reconcile and verify them before a drawing. You are also responsible for reviewing drafts, testing links and storefront placement, monitoring the promotion, and exporting records you need. Studio may suspend a campaign or account that creates legal, security, fraud, platform, or entrant-safety risk.

10. Indemnity

To the extent allowed by law, you will defend, indemnify, and hold harmless UltimateSweepers, Merchant Protocol, and their owners, workers, contractors, and service providers from claims, losses, damages, filings, penalties, refunds, taxes, prize costs, and reasonable legal expenses arising from your promotion, products, content, instructions, official rules, platform use, or legal noncompliance.

11. Warranties and liability

Studio is provided as-is and as available. To the fullest extent allowed by law, we disclaim implied warranties, including merchantability, fitness for a particular purpose, non-infringement, and any warranty that Studio will be uninterrupted, error-free, or produce a particular legal result. We are not liable for indirect, incidental, special, consequential, exemplary, or punitive damages, lost profits, lost data, or lost opportunities. Our total liability for all claims is capped at the fees you paid Studio during the 12 months before the event giving rise to the claim.

12. Updates and acceptance

Your acceptance is recorded with this version. If these terms materially change, Studio may require acceptance of a new dated version before affected organizer features are used again. Campaign rules already published to entrants remain governed by the version shown to them and applicable law.

13. Governing law

These terms are governed by Idaho law, without regard to conflict-of-law rules, except where applicable law requires otherwise.

Questions: studio@ultimatesweepers.com